Privacy Policy

Pegasus Medical (1808) is the trading name of Pegasus Medical (1808) Limited, a company registered in England and Wales referred to as “we” or “us” in this policy.

1. Overview

Pegasus Medical (1808) is committed to safeguarding the privacy of our website visitors; and is dedicated to being transparent about what data we collect and how we use it.

We respect your privacy and therefore the security of your data is important at Pegasus Medical (1808), and your data will be handled fairly and legally at all times.

This policy outlines the following:

• how we use your data;
• what personal data we collect;
• how we ensure your privacy is maintained; and
• your personal data legal rights.

2. How we use your data

For organisations customers and for organisations which enquire about and/or commission our services, Pegasus Medical (1808) may use supplied personal data:

• to provide non-emergency transport services to you;
• to manage any account that you hold with us;
• to verify your identity;
• for crime and fraud prevention, detection and related purposes;
• where we have a legal right or duty to use or disclose your information (for example in relation to an investigation by a public authority or in a legal dispute).

For employees and prospective employees, Pegasus Medical (1808) may use supplied personal data:

• for determining the suitability and right of someone to be an employee of Pegasus Medical (1808)
• for managing an employee’s employment, including but not limited to payroll and other HR matters
• for the purposes of performing or exercising obligations or rights of the employer or employee under employment law, such as not to discriminate against an employee or dismiss them unfairly;
• for establishing, exercising or defending legal claims; or
• for the assessment of an employee’s working capacity, subject to confidentiality safeguards.

3. Sharing data with third parties

Our service providers and suppliers

In order to make certain services available to you, we may need to share your personal data with some of our service partners.  These include other medical-related service providers. Pegasus Medical (1808) only allows its service providers to handle your personal data when we have confirmed that they apply appropriate data protection and security controls, which mean they can only use your data to provide relevant services to Pegasus Medical (1808) and to you, and for no other purposes.

Other third parties

Aside from those service providers, Pegasus Medical (1808) will not disclose your personal data to any third party, except as set out below. We will never sell or rent our customer data to other organisations for marketing purposes. We may share your data with governmental bodies, regulators, law enforcement agencies, courts/tribunals and insurers where we are required to do so:

• to comply with our legal obligations;
• to exercise our legal rights (for example in court cases);
• for the prevention, detection, investigation of crime or prosecution of offenders; and
• for the protection of our employees and customers.

How long do we keep your data?

We will not retain your data for longer than necessary for the purposes set out in this Policy. Different retention periods apply for different types of data, however the longest we will normally hold any personal data is 6 years.

4. Social Media

We operate official social media channels including X (Twitter), Facebook and Instagram to share company updates and engage with the public. When you interact with our social media content, we may receive limited analytics or engagement data from those platforms in line with their own privacy terms. We do not collect or store personal data from social media directly, and we monitor and manage these channels responsibly to ensure that all communications comply with data protection and confidentiality requirements.

5. What personal data do we collect?

Pegasus Medical (1808) may collect the following information about you:

• your name, age/date of birth and gender;
• your contact details: postal address, telephone numbers (including mobile number) and e-mail address;
• your medical issues that are relevant to the service which we are requested to provide
• services enquired about and contracted by you;
• when you make a purchase, your payment card details (if payment is made this way) but only for the purposes of that single transaction after which those details are securely destroyed;
• (for employees of Pegasus Medical (1808) only) bank account details, national insurance number, driving licence record, information to enable a DBS check to be carried out
• your communication and marketing preferences;
• your correspondence and communications with Pegasus Medical (1808); and
• other publicly available personal data.

This list is not exhaustive and, in specific instances, we may need to collect additional data for the purposes set out in this Policy. Some of the above personal data is collected directly, for example when you send us an email. Other personal data is collected indirectly, for example from third parties who have your consent to pass your details to us, or from publicly available sources.

Our controls

Pegasus Medical (1808) is committed to keeping your personal data safe and secure, and take reasonable precautions to prevent the loss, misuse or alteration of your personal information. Our security measures include access strictly limited to relevant staff, password protection where necessary, secure destruction of data as soon as it is no longer required, internal policies setting out our data security approach, and training for employees. Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

6. Your rights

You have the following rights:

• the right to ask what personal data that we hold about you at any time, subject to a fee specified by law (currently £10);
• the right to ask us to update and correct any out-of-date or incorrect personal data that we hold about you free of charge; and
• the right to instruct us not to process your personal data for marketing purposes

If you wish to exercise any of the above rights, please contact us using the contact details set out below.

Pegasus Medical (1808) collects and uses personal data because is it necessary for:

• the pursuit of our legitimate interests (as set out below);
• the purposes of complying with our duties and exercising our rights under a contract for the sale of services to a customer; or
• compliance with our legal obligations.

You have the right to withdraw consent at any time.  Where consent is the only legal basis for processing, we will cease to process data after consent is withdrawn.

Our legitimate interests

The normal legal basis for processing your data is that it is necessary for the legitimate interests of Pegasus Medical (1808), including:

• selling and supplying services to our customers;
• protecting customers, employees and other individuals and maintaining their safety, health and welfare;
• promoting, marketing and advertising our services;
• improving existing services and developing new services;
• complying with our legal and regulatory obligations;
• preventing, investigating and detecting crime, fraud or anti-social behaviour and prosecuting offenders, including working with law enforcement agencies;
• handling customer contacts, queries, complaints or disputes;
• protecting Pegasus Medical (1808), its employees and customers, by taking appropriate legal action against third parties who have committed criminal acts or are in breach of legal obligations to Pegasus Medical (1808);
• effectively handling any legal claims or regulatory enforcement actions taken against Pegasus Medical (1808); and
• fulfilling our duties to our customers, employees, shareholders and other stakeholders.

7. Third Party Websites

The website contains links to other websites. We are not responsible for the privacy policies of third party websites.

8. Contact information

If you have any questions about how Pegasus Medical (1808) uses your personal data that are not answered here, or if you want to exercise your rights regarding your personal data, please contact us by any of the following means:

• telephone us on 0800 955 1808;
• e-mail us at info@pegasusmedical1808.co.uk or
• via the online contact form.

You have the right to lodge a complaint with the Information Commissioner’s Office. Further information, including contact details, is available at https://ico.org.uk.

9. Updates

This policy was last updated in November 2021. We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.